The Regents of the University of Michigan
Graduate Employees Organization
American Federation of Teachers, AFL-CIO Local 3550
May 7, 2002 February 1, 2005
Posting, Initial Employment and
Section A. Posting
Any University of Michigan students in good standing in a graduate degree program who is eligible for a graduate student instructorship or staff assistantship shall be given the opportunity to apply for all available positions covered by the contract. To that end:
1. Departments will have GSI/GSSA selection procedures that are written and
published. Procedures will be as open as possible and free from bias.
2. Departments that customarily employ only their own students will establish a system whereby each graduate student is able to easily find out what positions are available within the departments and what qualifications are required to be hired into each position, and will post this information so that all qualified graduate students are given equal opportunity to apply. The departments will also employ other appropriate channels of communication to maximize distribution of this information.
Departments that customarily employ non-departmental graduate students as instructors for course(s) will post these employment opportunities on a University-wide basis in order to ensure that all qualified graduate students are given equal opportunity to apply for anticipated openings.
3. All positions will be posted for a minimum of 5 working days. This posting requirement can be waived when it would interfere with the need for timely hiring decisions made just before or after the beginning of the teaching term. All postings will include:
4. Employment assignments shall be at the discretion of the department or unit.
- The course(s) for which applications are being accepted, and a general description of the duties of the position(s) (whether the position(s) involves teaching an independent section of a course, teaching a discussion section, grading assignments, holding office hours),and an estimated FTE for the positions(s).
- The minimum and desired qualifications and the selection criteria to be used including the role, if any, of student evaluations, and past instructional experience; the person to whom the application should be submitted; the name(s) of the decision-making agent(s); the application due date; the date most decisions are made.
- The following non-discrimination statement "The University will not discriminate against any applicant for employment because of age, race, color, gender, religion, disability, height, weight, marital status, national origin, political persuasion or affiliation, sexual orientation, parental or pregnancy status, HIV antibody status, veteran status, membership in any social or political group or any other factor where the item in question will not interfere with job performance and where the employee is otherwise qualified. The University of Michigan agrees to abide by the protections afforded employees with disabilities as outlined in the rules and regulations which implement Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act." The name and contact information of the designee from the Office of Equity and Diversity Services or ombudsperson will also be listed.
- A notice that hiring units will provide notification of hiring decisions to all applicants within 14 days after the selection process had been completed (the "date most decisions are made" in 3[b]), or that units will notify applicants when, and by how long, the selection process has been extended.
- The following statement: "Unsuccessful applications will be retained for consideration in the event that there are last minute openings. Upon request, any applicant denied employment will receive, within fourteen (14) calendar days, a written explanation of the reasons for denial of employment, unless he or she states a preference for an in-person interview with the hiring agent(s).
5. No unit shall have a policy that uses tuition costs as a factor in hiring decisions for GSI or GSSA appointments.
Section B. Notification
Hiring units will provide notification of hiring decisions to all applicants within 14 days after the selection process has been completed (the "date most decisions are made" in 3[B]), or will notify applicants when, and by how long, the selection process has been extended.
Unsuccessful applications will be retained for consideration in the event that there are last-minute openings. Upon request, an applicant denied employment will receive, within fourteen (14) calendar days, a written explanation of the reasons for denial of employment, unless he or she states a preference for an in-person interview with the hiring agent(s).
The hiring unit will provide the employee with a Union Dues/Representation-Service Fee card, as specified in Article V. Upon initial employment, re-employment, or any notification of a change in the terms and conditions of an employee's appointment, the employee will receive written notification specifying:
1. Duration of employment
2. Term of employment
3. Fraction and salary
4. Library privileges
5. Insurance benefits
6. A general description of the duties, and
7. Name(s) and telephone number(s) for questions regarding insurance benefits and departmental services.
8. That the employment relationship is governed by, and subject to, the provisions of a collective bargaining agreement negotiated by the Graduate Employees Organization Union and the University through the use of this language: "If you are currently employed as a Graduate Student Instructor or Graduate Student Staff Assistant, your salary, tuition waiver, benefits, working conditions, and other terms of employment are governed by a Union contract negotiated between the University administration and the Graduate Employees Organization (GEO). The contract negotiated by the GEO and the University requires that all employees receiving benefits from this contract pay either Union Dues or a Representation-Service Fee. If you have not already filled out and returned a yellow Union Dues/Representation-Service Fee card, you are responsible for doing so. The cards are available from your department steward, your department office, the Office of Academic Human Resources, or GEO (734-995-0221). If you choose not to authorize the deduction from your paycheck of Union Dues or Representation-Service Fees, you must remit a check to the GEO, 527 E. Liberty St. Suite 204, Ann Arbor, MI, 48104, for payment of the amount specified in the chart accompanying the "Graduate Employees Organization Union Dues/ Representation-Service Fee Card". If you do not do so, you will not be eligible for reemployment at the University of Michigan. Union members can participate in all levels of Union decision making processes; non-members cannot."
Also, upon initial employment, departments will inform employees of the assistance in English language available to them from the University as specified in Article XX - "GSI Training."
In addition, within fifteen (15) calendar days of assuming employment duties, the employee will receive a fraction calculation form that reflects the breakdown of time the employee should expect to spend on employment duties.
Not withstanding the above provisions, the type of employment may be changed or no employment may be given, after written notification. In such a case the amount of salary, (or other payment in lieu of salary), and the tuition, cost of insurance premiums for the specified period shall not be less than that specified in the written job offer.
All employees working at the University of Michigan Biological Station shall be subject to the same terms and conditions of room and board as apply to faculty working at the University of Michigan Biological Station.
Section C. Time of Notification for Re-Employment of Graduate Student Instructors
In those cases where employment decisions have been made, the University, through its employing departments or units, will notify an employee, or former employee eligible to be an employee, of a decision to re-employ or not to re-employ as an employee in accordance with the provisions of Section A.
1. By April 1 (a) for those who will be employed for the following Terms I and II, or (b) for those who will be employed either for the following Term I or IIIA;
2. By December 1 for the following Term II; and
3. By June 1 for the following Term IIIB.
In the event that an employee or a former employee receives no such notice, the person may or may not be re-employed. In this connection, it is understood that notification by these dates is dependent on the then known employment opportunities and the availability of qualified candidates as listed in the University Course Listings.
A department or unit which may have employment opportunities for additional employees after April 1, June 1, or December 1, as the case may be, will have available a nonexclusive listing of employee and former employee applicants who may be re-employed at a later date. At an applicant's request, the department or unit will inform the applicant of his/her status. The department or unit, as an alternative, may post the listing or individually notify an applicant that he/she is on the listing.
Section D. Graduate Student Instructor Assignments
Employment assignments shall be at the discretion of the department or unit. Each academic department or other hiring unit will post and make available to graduate students and faculty a written statement on hiring that includes:
1. A non-discrimination statement consistent with Article IV, including the name and contact information of the designee from the Office of Equity and Diversity Services or ombudsperson
2. A summary of selection criteria including the role, if any, of student evaluations, and past instructional experience
3. A description of selection and decision-making procedures including specification of the decision-making agent(s), and the role of applicant preferences for course placement
4. Date applications are due
5. Date most decisions are made
6. Procedures and criteria for late appointments
Departments or units will allow applicants to submit, in writing, course placement preferences.
Upon request, any applicant denied employment will receive, within fourteen (14) calendar days, a written explanation of the reasons for denial of employment, unless he or she states a preference for an in-person interview with the hiring agent(s).